Board of Directors - Meeting Minutes

Date: October 16, 2007 – 12 noon, Royal Reed

· Members Present:

• Terry Wright
• Freddie Mitchell
• James Poe
• Farrell Roe
• Harold Pruitt
• Yvonne Thompson

· Welcome and call to order

· Financial Report – James Poe, Treasurer

• Balance on Hand - $1,575.83
• Balance in Charity Account - $450
• Remaining members with ongoing past due dues:

Roger Bowles - $100

Harold Swink - $80

Melvin Wright - $100

David Osborn - $100

Harrell Carter - $30

• Terry Wright, Membership Chair, will send out written notice that membership will be made at the next Board meeting to drop all members with delinquent dues, if past due amounts are not paid by November 20, 2007.
• Dues are due for ALL members. All are requested to send payment for $80 for the year or $20/quarter to James Poe, Treasurer.
• Postcards to be mailed, periodically, to inactive members and members with delinquent dues.

· Updates

¨ Fundraiser

o Farrell Roe reported sales of 2 business card ads, and Terry reported he will be turning in 2 additional sales to Farrell. Fundraiser to continue until November 30, 2007. Everyone must have their $100/area sold by that date.

o Ad costs:

$25 – business card

$50 – ¼ page

$100 – ½ page

$200 – full page

¨ Youth Appreciation Week

o Youth Appreciation will be held at Isaac Lane Technology Magnet Elementary, working with Principal Tisa Day. The suggested date for the event is Tuesday, November 13^th. Date and event venue have been confirmed with Principal Day. There will be an assembly at Isaac Lane at 1:30 p.m. Any members, who are available, are asked to attend. There will be no regular meeting on that day, Tuesday, November 13^th.

o Principal Day also approved the plan to award 2 students from each class.

o Yvonne Thompson sent package to the principal explaining details and a suggested program.

o Yvonne will make and print certificates and Terry will provide certificate paper and folders for presentation.

¨ Member Appreciation Banquet

o Proposed date for banquet is Thursday, November 15^th, 6:30 p.m. Place to be determined.

o Banquet will honor key charter members and MOC members who have made outstanding contributions to the development and growth of the club.

¨ Optimists Foundation Representative

o On hold.

¨ Essay Contest

o Essay contest to be held some time prior to the end of February 2008.

o A suggestion was made to contact Virginia Stackens-Crump to have students at solicit JCM students for the essay contest.

o Yvonne Thompson will review Optimist International guidelines for Essay Contest for dates, format, etc. and club will decide if/when we will sponsor the contest.

Meeting adjourned.

· Closing – Next Board of Directors meeting: Tuesday, November 20, 2007.

· Creed

Fundraiser Update

The Midtown Optimists Club is conducting its' annual fund-raising event. The fundraiser is "Dinner Place Mats". Each place mat has four areas on an 8x14 placemat. Each area may be purchased for $100 or may be sold for in segments of 4 for $25 each, or the size of a business card.

Each member is asked to sell one "area" ($100). Make a sale, acquire logo or business card, and send funds to Farrell Roe (731-424-6161).



We have 4 teams. Team captains are below; you may contact either Farrell Roe or Yvonne Thompson to find out the name of your team captain.

Help make your team a winner. Teams will be recognized at our Installation and Awards Dinner to be held in November. If you do not have a copy of the teams and their captains, please contact Farrell Roe at 731-424-6161.


Fundraiser

o Decision made to accept Farrell Roe’s suggestion for placemat ads for the fundraiser. Ad costs to be:

o $25 – business card

o $50 – ¼ page

o $100 – ½ page

o $200 – full page

o Farrell agreed to mail out the details to all members.