Board of Directors - Meeting Minutes
November 27, 2007 – 6 p.m. – Old Country Store
Members Present:
Freddie Mitchell
James Poe
Jean Poe
Harold Pruitte
Eunice Pruitte (Guest)
Yvonne Thompson
Welcome and call to order
Financial Report – James Poe, Treasurer
Balance on Hand - $1741.61
Balance in Charity Account - $450
Incoming amount for dues - $790
o Dues are due for ALL members. All are requested to send payment for $80 for the year or $20/quarter to James Poe, Treasurer.
o Five members were carried for last year. Two members will be dropped, as they requested: Roger Bowles and Harold Swink. Harold Swink asked to be added as a Friend of Optimist instead of a regular member.
o Yvonne Thompson agreed to contact Harrell Carter, again, about the uncleared check for the MOC donation to the Imagination Library.
Other Member Business
o Postcards to be mailed, periodically, to inactive members and members with delinquent dues.
o Member birthdays will be celebrated monthly, with cake, at a regular meeting. All members will be contacted to get their birthday (month/day).
Updates
Fundraiser
o No update on fundraiser was given. Farrell Roe, Fundraiser Chair did not attend this meeting (wedding anniversary celebration).
o These are the costs for ads for the placemats:
$25 – business card
$50 – ¼ page
$100 – ½ page
$200 – full page
o The placemats will be placed in the dining area at Royal Reed, with permission from the management.
Youth Appreciation Week (2nd week of November)
Youth Appreciation Day was held, as planned, on November 13th at Isaac Lane Elementary School. Yvonne Thompson presented thirty-two students with awards. The Jackson Sun covered the event and had an article and pictures in the Local Section on November 14th.
Fall/Winter Meeting Schedule
There will be 2 meetings in December on the 4th and the 11th. The 6th will be a regular meeting and the 11th will be our Holiday Celebration Meeting. There will be a cake and entertainment. Members are asked to bring a guest for this celebration.
Essay Contest
Essays will be solicited from the English Dept. at JCM. Yvonne Thompson will contact Principal Virginia Stackens-Crump at JCM. Essays must be submitted by mid-February 2008. If JCM unable to participate, English Dept. at Southside High will be contacted. Yvonne will contact Assistant Principal at Southside, if necessary.
Member Appreciation Banquet
Banquet is on hold pending contact with Don and Maria Mitchell. The Mitchells are the presented with an award from Optimist International for the formation of the new club in Mongolia.
Meeting adjourned.
Closing – Next Board of Directors meeting: Tuesday, January 15, 2008 (no Board Meeting in December).
Creed
Happy New Year to All!
